Office of the Registrar Forms | Arkansas State University-Beebe

Academic Clemency

Academic Clemency is a one-time, irrevocable calculation of grade point average and credit hours based only on work done after a prolonged separation from the college. In addition to losing grades and credits, students also forfeit the use of previous placement scores and prerequisites already completed.

Note to Financial Aid Recipients: Academic Clemency does not expunge a student's record for financial aid purposes. When determining eligibility, cumulative attempted hours, cumulative earned hours, cumulative semesters and cumulative grade point average will remain a part of the student's permanent record.

Academic Clemency Form

Access to Records

Students may use this form to allow a parent, guardian or other third party access to the student's educational records and other information.

The form can be submitted to the Office of the Registrar on the Beebe campus or the admissions offices on the Heber Springs or Searcy campuses or via the student's ASU-Beebe email to registrar@asub.edu.
Students must either have a government-issued photo ID with them when submitting the form or submit a scanned copy of their photo ID with the form when submitting via email.

Records Request Form

Audit Request

All students auditing a course will pay the regular tuition and fees. No credit will be awarded for courses audited. Audited courses will be counted as part of the stated maximum load for a semester or term. Auditors are expected to meet all requirements for a course, with the exceptions of taking examinations and completing formal written papers. The names of those registered to audit a course will appear on the class roster. Permission from the professor is required for the audit.

Request Audit

Degree/Major Change

This form should be used by faculty or administration to submit a change to a student's degree or major.

Degree/Major Change Request

Course Substitution Request

This form may be used to request a course substitution for a course required in a student's degree.

Course Substitution Request Form

Diploma Request

This form is to request a replacement copy of a diploma.

Diploma Request

Excessive Absences Reporting

This form must be submitted by faculty only. The Office of the Registrar must receive forms by the deadline published in the college catalog.

Excessive Absence Form

Graduation Application

Graduation requirements for students seeking a degree or certificate include

Completing all program requirements with a minimum cumulative grade point average of 2.0.
A student must complete a minimum of 15 semester credit hours in residency at ASU-Beebe.
Satisfaction of all financial obligations to the college.

Please note that only students who have been admitted as degree-seeking students to the college may apply for graduation. Students who enroll in classes as non-degree seeking or visiting students are ineligible to apply for graduation until they have been fully admitted to the college in degree-seeking status.

Apply for Spring or Summer 2024 Graduation

Individual Course Drop

If a student wishes to drop one or more, but not all classes, please contact your class instructor, program coordinator or academic advisor.

To view the last day to drop or withdraw from classes, please check the current semester's academic calendar.

Students receiving Title IV Financial Aid may be required to pay back all or part of their aid when dropping a course. Please contact the Office of Financial Aid.

Information Change Form

Use this form to change your social security number, date of birth, address, email or phone number.

Information Change Form

Name Change Form

This form is to request a name on a student's records. Along with the completed form, the following information must be provided.

Driver's license and social security card with the correct name.
Or a copy of a marriage license/divorce decree/court order.

Name Change Form

Non-Disclosure Form

This form allows a student to request their directory information not be released without written approval.

Non-Disclosure Form

Prior Learning Assessment Request

Credits earned through non-traditional methods may be awarded upon evaluation. Students may petition the college registrar in writing as to the specific courses for which they wish to receive credit, with a rationale as to why credit should be given for each course. The courses must be direct equivalents to current ASU-Beebe courses.

Prior Learning Assessment Request

Records Request

This form is used to request a copy of immunization records, placement test scores, enrollment verification or letter of good academic standing. Transcripts must be requested through the National Student Clearinghouse.

Records Request

National Student Clearinghouse

Reinstate for Non-Attendance Form

This form must be submitted by faculty only. The Office of the Registrar must receive forms by the deadline published in the college catalog. No reinstatements will be processed after the deadline. Tuition and fees for the reinstated course are due immediately.

Reinstate for Non-Attendance Form

Request to Complete Course Form

This form is used to request a class be marked with an incomplete grade of "I."

Request to Complete Course Form

Withdrawal Request

Students wishing to completely withdraw/drop all courses from the current semester must first meet with an academic advisor or staff advisor to review important information about the impacts of withdrawing from the college. Please use the following link to schedule an appointment with a staff advisor.

Schedule an Advising Appointment