Evaluation of Academic Progress
Current Student: Academic progress is evaluated at the end of the semester or term.
Transfer Student: Transfer students are required to send all official academic transcripts from previously attended colleges to the Admissions Office per the admissions policy. An official academic transcript from the last college attended is evaluated according to the ASU-Beebe's Satisfactory Academic Progress (SAP) policy's general requirements.
Depending upon the calculation of SAP, a student may remain in good academic standing, be placed in good academic standing, or placed on SAP Warning or SAP Suspension. Refer to Satisfactory Academic Progress Policy - General Requirements section for more information.
Students are notified via email from the Financial Aid Office regardless if they were placed on SAP Warning, SAP Suspension, or are now in good academic standing.
Students Monitor Academic Progress: It is the students' responsibility to review their academic progress and compare it to the standards of this policy to ensure they are aware of their academic standing. In addition, students are encouraged to proactively seek assistance with their coursework. It is especially important as the evaluation may immediately affect their financial aid eligibility for the next term.
Satisfactory Academic Progress Appeal Process
While students are expected to meet the minimum satisfactory academic progress (SAP) requirements to maintain financial aid eligibility, the Financial Aid Office understands that extenuating circumstances can sometimes prevent students from making satisfactory progress toward their degree or certificate.
If a student is ineligible for financial aid because they are not meeting SAP requirements before the beginning of a semester or term due to extenuating circumstances, the student may submit a request for a SAP Appeal to have their eligibility reconsidered.
SAP Appeal Procedure
- Complete the Satisfactory Academic Progress Appeal Request Form and the Academic Success Plan, and submit it along with the typed letter and supporting documentation to the ASU-Beebe Financial Aid Office. The completed appeal request package are forwarded to the SAP Appeals Committee for review.
- As part of the appeal procedure, the student is required to meet with the SAP Appeals Committee to discuss the appeal and the student's plan for academic success.
Deadlines to submit an appeal for the semester or term in which the student plans to attend:
|Priority Deadline - Prior to the start of a semester/term||1st Monday of each month|
|Final Priority Deadline||1st Monday prior to the start of the term|
Appeal requests received after the deadline will not be reviewed until the next semester or term of enrollment.
The SAP Appeals Committee will review the SAP Appeal Request package and meet with applicants on a monthly basis. Students are notified by email of the committee's decision. Although the decision of the SAP Appeals Committee is final, students have the option to submit another appeal for the following semester or term.
If an appeal is approved, the following events will occur:
- The student's financial aid hold is lifted and the student's file will be reviewed to determine a financial aid award.
- The student will be placed in SAP Probation Status for the next semester or term.
The student must meet the standards of the SAP Policy to maintain eligibility for
- If the SAP Policy standards are met, the student will be placed in good academic standing.
- If the SAP Policy standards are not met during the probationary period, the student will be placed on SAP Suspension Status and lost financial aid eligibility.
- Academic progress will be reviewed at the end of the semester or term to determine continued eligibility.
If an appeal is denied, the student is no longer eligible to receive financial aid:
- The student's financial aid file will remain on hold.
- The hold will not prevent the student from enrolling in courses at ASU-Beebe. If the student registers for courses, he or she is responsible for payment of charges on their student account.
- The student has the option to submit another SAP Appeal request for the next term of enrollment.