Student Organizations

RSO HANDBOOK
Student Life recognizes that at a two-year college, RSOs lack upperclassmen to share and train newer members to become leaders of the organization and help develop and pass on the RSOs traditions and business operations from one group to the next. This over 100-page document is designed to bring together in one place all the rules and procedures related to establishing and maintaining a student organization at ASU-Beebe.

About the RSO Point System
The RSO Point System at ASU-Beebe is developed to encourage best practices of student organizational management while prompting engagement and support of larger campus life. Areas, where RSOs may earn points, are grouped into five (5) categories; namely, Organizational Management, Campus Life Engagement, Campus Life Learning Outcomes, Campus Leadership, and Service.

To ensure greater participation in consideration for this recognition, beginning in 2021-2022 academic year, the RSO that earned the most engagement points, through the RSO Point System as outlined in the Registered Student Organization Handbook, will be recognized as the recipient of the RSO of the Year Award.

Submit RSO Points
RSOs will be responsible for submitting their own RSO Points utilizing the following electronic form:

Updating the RSO Leaderboard
The Office of Student Life works diligently to regularly update the RSO Point Totals reported by the various RSOs. The Office of Student Life will maintain a public RSO Point Leaderboard to update the campus community of the status of RSOs activities and points earned. It is the indent that between the 1st and 5th of each month, the Office of Student Life’s RSO Point Leaderboard will be updated. Review the RSO Leaderboard below, or the RSO Point System tracking document by clicking here.

View the RSO Leaderboard.

MOSAIC RSO MANAGEMENT SOFTWARE
The Office of Student Life supports RSOs with the web-based Mosaic platform. This easy-to-use platform assists advisors and student leaders with recruiting new members, creating events that will automatically integrate with the Campus Event Calendar/ ASUB Mobile App, communicate with members, and help manage membership and officer rosters. 

MOSAIC PROFILE SETUP FORM
This form is to be completed by an RSO advisor or designated officer to ensure the Office of Student Life properly setups the organizations's profile in the Mosaic platform. Please completed all fields in the form to ensure RSO records are up-to-date, and your membership roster is accurate in the Mosaic platform. 

RSO RENEWAL FORM
This form is to be completed each semester in order for an organization to maintain recognized status. Please completed all fields in the form to ensure RSO records are up-to-date, and your membership roster is accurate in the Mosaic platform. 

ADVISOR SELECTION OR CHANGE REQUEST
Complete this form in order to select or change the advisor for your RSO. Once submitted, the previous advisor (if applicable) will be notified and the proposed advisor supervisor will approve or deny the request.

ROOM RESERVATION FORM
This is an internal form for ASU-Beebe students, faculty, and staff only. You will be prompted to enter your ASU-Beebe credentials to access the form. If the initiator is requesting a room reservation for a student organization, it will route to the advisor for approval first, then to the room manager, then to Campus Events Manager. **Note: The Office of Student Life advises RSOs not to advertise or promote your events until you have a confirmed reservation.

REQUEST FOR ACADEMIC FACILITY
Please submit this completed document to the appropriate office for verification of availability and reservation of facility before arranging an event.

EVENT OR ACTIVITY PROPOSAL FORM
Please complete this form at least five (5) business days prior to the proposed date for the event or activity. All events and activities must adhere to all applicable policies in the RSO Handbook, Student Handbook, and any other applicable University or system-wide policies. Please see the Event & Activity Planning section of the RSO Handbook for more information. 

#BEVANGUARD STUDENT LIFE NEWSLETTER REQUEST
Submit this form by 3 PM on Friday to be included in Sunday evening's Weekly RSO Email.  You are encouraged to submit a graphic or digital flyer (1920x1080p) to be included in the email. If possible, submit both final and editable versions of your graphics.

DIGITAL SIGNAGE REQUEST
Please complete this form at least 24 hours prior to the proposed date for the digital signage to be displayed. Use of digital signage may be requested for a maximum of fourteen (14) days prior to an event or awareness day sponsored by the RSO. Image to be displayed must include the name of the sponsoring RSO, the date, time, location, and contact for the event, and be submitted in 1920x1080 widescreen aspect ratio. If possible, submit both final and editable versions of your graphics.

FUNDRAISING ACTIVITY REGISTRATION
Please complete this form at least five (5) business days prior to the proposed date for the event or activity. RSOs may be permitted to hold fundraising events on and off-campus under the conditions outlined in the RSO Handbook, Student Handbook, and any other applicable University or system-wide policies.

RSO ANNUAL BUDGET TEMPLATE
Although the Office of Student Life does not approve or endorse RSO budgets, it does encourage the practice of budgeting estimated expenses of its planned operations and activities, along with needed revenue (i.e., membership dues, fundraising, event admissions, college support. etc.). RSOs are welcome to use the above template to develop a budget. 

MOSAIC PROFILE SETUP FORM
This form is to be completed by an RSO advisor or designated officer to ensure the Office of Student Life properly setups the organizations's profile in the Mosaic platform. Please completed all fields in the form to ensure RSO records are up-to-date, and your membership roster is accurate in the Mosaic platform. 

NEW STUDENT ORGANIZATION RECOGNITION PACKET
Interesting in starting a new student organization? Forming a group can be a challenging, but very rewarding process. To ensure success,  the Office of Student Life has designed a process that will help your group form a solid foundation  so that your organization can succeed and provide valuable experiences for your fellow students. This packet will guide you through the process for forming a new student organization at the  ASU-Beebe.