Coronavirus Information Updates

For information or immediate concerns contact administration at 501-882-4500
or email us at: ASUBCares@asub.edu or see the FAQ section on the link.

Coronavirus-Information

Fall 2020 Move-in Information

We are excited you will be living with us in on-campus housing! Living on campus will be an integral part of your Vanguard experience. Students who live on campus report deeper connections with peers, are highly involved on campus, and achieve higher grades. We are excited about you becoming the newest member of our vibrant residence hall community. 

Our plans for the 2020-2021 Academic Year on campus, as outlined below, are based upon information available as of July 24, 2020. We will continue to follow and make decisions based on guidance provided by local and state health officials and the Centers for Disease Control. Please check this page regularly for important updates regarding your arrival. We look forward to seeing you soon!

 

Room Assignments (2020-2021)

Students ready for placement will receive notice from the Office of Student Life via their ASUB student email about when to finalize their housing assignment for their 2020-2021 two-semester academic year lease. The following section will help guide student through finalizing their room assignments, accessing the ResLife Portal, information about our priority on single rooms this fall, and how to review the Housing wait list.

Students ready for placement will receive notice from the Office of Student Life via their ASUB student email about when to finalize their housing assignment for their 2020-2021 two-semester academic year lease.

To finalize your housing assignment, you must go to the ResLife Portal and confirm your plans for the 2020-2021 Academic Year by setting up your profile (including contact information, preferences, roommate request, room preferences, meal plan) and signing your two-semester academic year lease beginning Fall 2020. Once you have completed your ResLife Profile and digitally signed your lease agreement for the 2020-2021 Academic Year, you will receive an automatic confirmation email from the ResLife Portal with instructions about accessing your room assignment. Please notice, it may take a few days for your room assignment to be populated in your ResLife Portal account.

Please know any resident who has not paid their $150.00 non-refundable housing application fee, before attempting to confirm your housing assignments (setup your ResLife Portal profile and digitally sign the two-semester academic year lease agreement) may be wait-listed for housing and not assigned a room. Please know housing assignments are confirmed based on the date your housing application fee is paid.

You have until Friday, July 17, 2020 to login into the ResLife Portal, setup your ResLife Portal profile, and digitally sign the two-semester academic year lease agreement to ensure your room assignment is secured without being wait-listed. Any applicant that does not confirm their intent for housing and have paid their $150.00 non-refundable housing application fee before 5:00PM Friday, July 17, 2020 will risk being wait-listed for housing.

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This academic year, the Office of Student Life is excited to announce the launch of the new housing management software. ResLife Portal is an online platform for you to access information about on-campus housing during your stay in the residence halls. During the fall semester, you will be able to learn about events, submit work orders, connect with staff, track your engagement in campus life, and earn engagement points to win prizes. At this time, you will need to use the ResLife Portal, to finalize your 2020-2021 Academic Year housing and view your room assignment.

ResLife Portal 

Residents can begin to log into the ResLife Portal view their room assignment and digitally sign the two-semester academic year lease agreement. http://asubresidents.reslifeportal.com/

*Please know all residents with current room assignments have been moved over to the ResLife Portal for current residents, linked above. The "new residents portal" has been disabled.

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As we prepare to welcome an increased number of residents back to our on-campus residence halls during the COVID-19 public health emergency, ASU-Beebe recognizes the increased health risk of residents sharing a living space together. As a result, for the Fall 2020 semester, the college will prioritize placing residents in single rooms, with only a limited number of double rooms available. Although these will decrease the capacity of bed space available, ASU-Beebe believes reducing density in the housing capacity will result in a safer living environment for our residents.

New residents still wishing to be placed in a double room with a roommate, will be required to opt into a double room by selecting “Double Room” as their 1st Room Preference in the ResLife Portal referenced above. Additionally, all residents that accept a double room with a roommate will be required to sign an additional waiver acknowledging the increased risk of sharing a living space with another resident.

All other residents wishing to be placed in a private room, should select “Single Room” or “Private Double Room” as  their room preferences in the ResLife Portal referenced above.

Room Type Rent per Semester Total Room & Board
Double Room $1,575 $2,800
Single Room $2,000 $3,225
Private Double Room $2,000 $3,225
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Because of limited capacity, the Office of Student Life is required to provide priority to applications of students that fully qualify for housing. As a result, any student with a housing hold for failure to pay the required $150.00 non-refundable housing application fee before July 1, 2020, currently not enrolled in classes for the Fall 2020 semester, or with a past due balance for the Spring 2020 semester has been wait-listed and not assigned a room.

Additionally, residents that do qualify for room assignments have until Friday, July 17, 2020 to login into the ResLife Portal, setup your ResLife Portal profile, and digitally sign the two-semester academic year lease agreement to ensure your room assignment is secured without being wait-listed. Any applicant that does not confirm their intent for housing and have paid their $150.00 non-refundable housing application fee before 5:00PM Friday, July 17, 2020 will risk being wait-listed for housing.

For your convenience, we have provided a link to the 2020-2021 Housing Wait List below. Here you can search your student ID number to find your place on the wait list and the reason your housing has a hold. Please notice, students in red have a hold on their housing and will be passed over for the first student listed in white.

 

View Updated Housing Wait List

If you wish live on-campus in the 2020-2021 Academic Year, please review the wait list, confirm the reason for your housing hold, satisfy the hold, and then email housing@asub.edu to have your hold lifted. 
You may satisfy respective housing holds by: 

  1. Calling 501-882-4491 to pay $150.00 non-refundable housing application fee over the phone with a debit or credit card; 
  2. Emailing scheduleclasses@asub.edu to enroll in classes for the Fall 2020 semester; or 
  3. Calling 501-882-3600 to pay the balance of your Spring 2020 student account. 
  4. Calling 501-882-4491 to gain access to your the ResLife Portal to sign your two-semester academic year lease agreement.
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Fall 2020 "Move-in" Process - UPDATED

The move-in process is the start of your 2020-2021 academic year. The day is traditionally very busy and crowded. However, in response to the COVID-19 public health emergency, the Office of Student Life as implemented several protocols to help keep you, your family, and our staff safe. Please read the following carefully as it provides you information and guidance to help make your move-in experience a smooth transition from home to campus. 

Each resident is required to schedule an appointment for the time they plan to  move-in their belongings on Sunday, August 9th, Monday, August 10th, Friday, August 14th, or Saturday, August 15th in a process we are calling Drop-off. Only three residents, and their family, will be allowed to drop-off at a time; and guests will have a 60-minute window to assist their resident to bring their belongings to campus and set up their room. 

After your room assignment has populated in the ResLife Portal, you may use the links below to schedule your drop-in appointment.

To help accommodate residents that have already made plans with family to move-in their belongings the week of August 9th, the Office of Student Life will be allowing residents to use the four day previous planned for move-in as Drop-off Days. Any resident may schedule a drop-off appointment on any of the four available days previously designated as Move-In Days - Sunday, August 9th, Monday, August 10th, Friday, August 14th, and Saturday, August 15th. If a resident already has a Move-In appointment scheduled, they do not need to schedule a Drop-off appointment. On a Drop-off Day, the residence halls will be available to residents to bring their belongings to campus and set up their room.

However, residents will not begin to occupy their room until Friday, August 21st or Saturday, August 22nd.

Although residents will receive room keys and ID Cards at their drop-off appointment, access to the buildings will not be activated until they return to campus beginning Friday, August 21st. Residents may keep their move-in appointment as a drop-off appointment.

Drop-off Appointment Protocol 

Anyone who has been to an area that is in a shelter in place order at the time of their drop-off appointment, locations with widespread community spread of coronavirus, or if they have been in personal contact with anyone who has tested positive for COVID-19 must self-quarantine at home. Do not travel to campus for any reason. The Office of Student Life will work with these students to coordinate a later date to move-in after the recommended self-quarantine period has passed.

When you arrive to campus, go directly to the check-in tent located in the Owen Center parking lot and park your vehicle in a designated parking spot. You will leave your belongings in your car until you have checked-in, completed your virtual housing paperwork, and received your room key.  You will need to approach the tent with your guests and your picture ID. Upon arrival to the check-in tent, you, and up to two guests, will be required to participate in, and pass, the college’s Post-Travel Screening questionnaire, before being granted access to the building. (Click here to review the screening questions.) If an individual fails the screening, they will not be permitted to access the residence halls. 

After you are screened by Student Life staff, you will have your VanCard (ASU-Beebe ID Card) printed, you will be walked through signing your virtual housing paperwork and be issued your room key.  After you have your key, you are free to report to your assigned residence hall building, and begin unloading your car, and move your belongings to your room! You will not be required to report to staff in the building once you have your keys. But Student Life staff will be present in the building to help you with find your room, maintenance issues, or general housing questions.

Due to COVID-19, staff nor volunteers will not be able to assist you move your belongings into to your room. Although we will be providing move-in carts to help you wheel a greater number of belongings into the building, you are encouraged to bring two guests to help you move-in. Please remember you and two guests will have a 60-minute window to move-in your belongings and set up your room.

However, residents will not begin to occupy their room until Friday, August 21st or Saturday, August 22nd.

Finally, please know we will not be able to make any accommodations for students who arrive on campus before their schedule drop-off time, so please make your travel arrangements accordingly. 

Schedule a Drop-off Appointment

Simply click the button below, choose a move-in date and time for your residence hall, check the acknowledgment box, and you are done! You will receive a confirmation email after selecting a move-in time. You can change your move-in time selection at any time by selected in the "re-schedule" the link at the bottom of your confirmation email, so long as the requested move-in time is available.

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Friday, August 21st and Saturday, August 22nd will be Check-in Days for residents to return to campus, fast-track check-in with staff, have access to the buildings activated, and take occupancy of their assigned room for the academic year.  All residents will be required to schedule a fast-track check-in appointment on either Friday, August 21st or Saturday, August 22nd using the scheduling tool linked below. If a resident wishes, they may schedule their Check-in return appointment with staff while on campus for their Drop-off appointment.

 

 

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ASU-Beebe provides a bed, mattress, closet, dresser, desk, chair, sink, smoke alarm, mini blinds, cable TV connection, and wired and wireless internet for each room. Each hall also has a computer lab, a game room, and study lounges. We suggest you bring almost anything that will make you feel at home in your new room. Attached you will find a link to a list of some essential items that you will not want to forget. Please also review the list of items not to bring on campus, as they are prohibited in the residence halls.

What to Bring Check List

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While room changes are usually very limited due to the demand for housing, if you find that your assignment is really not the experience you were seeking, please contact Housing & Residence Life staff (housing@asub.edu). We will consider you for reassignment to any vacancies that may become available. It may be possible to do a mutual room change with another resident who would rather have your accommodations.

 If you would like to request a different room after moving in, you may do that during Room Change Week, which is the second full week of classes. The first week is used to ensure that everyone moves in and that everyone has a chance to acclimate to college. Room changes will not be approved during the first week of classes. Residents will be informed about the room change process in a floor meeting at the beginning of Room Change Week.

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As you plan your first weekend on-campus please notice all residents (new and returning) are required to attend a mandatory Resident Convocation.

  • New Residents - Sunday, August 23, 2020 @ 2:00PM
  • Returner Residents - Sunday, August 23, 2020 @ 7:00PM

At the time listed above, you will meet your resident assistant assigned to live with you in the Owen Center parking lot. After an ice breaker, you will participate in four short sessions to learn about the rules, resources, and opportunities for you to be successful while living on-campus. This meeting is planned to be an interactive and entertaining event where you will learn about updates on living in the residence halls, connect with fellow residents, and win prizes.

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Residents will digitally sign the following documents upon their arrival to campus on move-in day.

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COVID-19 Protocol for On-campus Housing

In response to the COVID-19 public health emergency, ASU-Beebe has implemented several protocols to help assist minimize the risk of contracting COVID-19 and improving your college experience this fall. Please review the following:

  • All students and employees are required to wear face coverings and maintain a social distance of six (6) feet from others while in public spaces (including, the residence hall lobbies, the Student Center, the University Café, Classrooms, computer labs, etc.). For those residents who do not have the ability to purchase or make their own face covering, the college has a limited supply of cloth face coverings that can be picked up at Lunch or Dinner in the Student Center office.
  • There will be no visitation allowed to the residence halls by non-residents until further notice.
  • Residents are encouraged to disinfect surfaces in their room before every use.
  • The use of common spaces (end-cap community rooms and lobbies) in the residence halls are currently restricted from use by residents, until further notice.
  • All students and employees are required to wear face coverings and maintain a social distance of six (6) feet from others while in the University Café. All meal service will be to-go, there will be no dine-in service, until further notice.
  • All students and employees are required to disinfect surfaces in computer labs before every use.
For the latest information about college's response to COVID-19, visit http://www.asub.edu/coronavirus-information/index.aspx 

Housing & Residential Life Program
Office of Student Life
Dr. Eugene McKay Student Center
610 N Pecan Street
Beebe, AR 72012
501.882.4491
housing@asub.edu

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