Online College

Proctoring Outside of the ASU-Beebe Campuses: Guidelines and Protocols

If you live too far away to travel to one of the ASU-Beebe campuses you must make arrangements for a proctor that meets the ASU-Beebe Online College Proctoring Policy ( see link below) and submit a proctor approval request from online.

Introduction

The student is solely responsible for securing an acceptable test proctor by the noted deadline for that particular testing period.  The deadline will always be at least a week before testing begins to ensure there is enough time for communication between the Distance Learning office, the instructor and the proctor.

Requirements

ASU-Beebe requires that proctors be one of the following:

  • Faculty, administrative staff, or student services staff of an institution of higher education. (Preferred Choice!)
  • K-12 administration, counseling staff, or teacher
  • Duly assigned official in a military educational office
  • Law enforcement administration (Criminal Justice majors only)

Guidelines

  • The proctor may not be related to the student.
  • The proctor must have access to appropriate technology (a computer compatible with Blackboard, applicable software for the course, high-speed internet connection, fax, work email, office phone, etc.).
  • The student will be responsible for paying any institutional testing fees that may be incurred by testing.

Note: The proctor chosen must be approved by the Distance Learning office. Satisfaction of the above guidelines does not guarantee such approval.

Protocols

Student Responsibility:

  • The student should make contact with potential proctors until a suitable proctor is found (this includes scheduling an appointment with the proctor’s testing center if applicable).
  • The student then completes the online Proctor Approval Request Form and submits it by the POSTED DEADLINE for the applicable semester/term.
  • The Distance Learning office processes the form and verifies the proctor. Proctor will be contacted one to two weeks prior to the established testing period.

Proctor Responsibility:

  • Receive and maintain security of course materials.
  • Verify student identification by checking official picture identification.
  • Follow directions for test administration.
  • Return the exam and materials by the noted deadline.

WARNING

Failure to comply with this policy or to knowingly falsify information in regards to the guidelines and protocols will result in a failing grade for the course and could lead to further academic disciplinary action.

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