Satisfactory Academic Progress (SAP) Appeal Process

An appeal is a process by which a student, who is not meeting Satisfactory Academic Progress (SAP), may petition for reconsideration of eligibility for Title IV Federal Aid.

Students may appeal for undue hardship, death of a relative, injury or illness, loss of hours due to transfer or change of major, work related or other extenuating circumstances. Appeals are allowed only once for situations bolded above. All appeals are determined by the Appeals Committee and the decision of the committee is final.

Submission of Appeals

To file an appeal, students must submit the following  
  • Appeal Cover Page and Academic Success Plan forms.
  • A typed detailed explanation that should include:
      • Why they are not meeting Satisfactory Academic Progress
      • The category not met (CGPA, 67%, 150% - see Full SAP Policy beginning Fall 2016)
      • What has changed that will allow the student to now be successful.
      • Students are encouraged to attach supporting documentation (excluding medical documentation per HIPPA regulations) as appeals are reviewed on a case-by-case basis solely on what is submitted.
  • Degree Audit/Map signed by both the adviser and the student.

If a student is able to regain eligibility within one semester and the appeal is approved, the student will be placed on Probation status in which aid will be awarded for one semester and eligibility will be reviewed again at the end of the semester to determine continued eligibility.

Note: A student may appeal once in any given semester

 

Appeal Dates and Deadlines

Students must submit appeals by 5:00 p.m. on the first Thursday of each month. Appeals are approved for the upcoming semester or term only. Please review the Appeal Deadlines for the semesters and terms.
 
Note: Appeal dates are subject to change at the discretion of the Appeals Committee
 

Notification

Students will be notified of the Appeal Committee's decision via email to either the address supplied by the student on the Appeal Cover Page OR, if a current student, the student's ASU-Beebe email account. Results will not be given over the phone and are normally sent with 48 hours after the Committee has met. The Appeal Committee typically meets the second Thursday of each month. 

The decision of the appeals committee is final.

If an appeal is approved, the student will be placed on one of the following plans depending on the category of appeal:

  • Qualitative (CGPA) or Quantitative (67%) student will be required to improve their CGPA and/or Quantitative balance in order to stay on appeal probation or move forward out of probation.
  • Time Frame (150%) student will be required to meet with their campus designated Advisor to confirm that all courses required to complete the degree appealed are on the degree audit. This degree audit must be signed by the student and the advisor and submitted to the Financial Aid Office before aid will be awarded.

The student can only enroll in courses required for completion of their degree per the signed degree audit. Enrolling in additional courses will cause your Federal Title IV aid to be cancelled.

 Questions? Contact the Financial Aid staff at 501.882.8845 or email finaid@asub.edu.

 

 

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