Withdrawal Process
Withdrawal from the Semester
CLICK HERE if you are high school student and wish to withdraw from the semester.
Students wishing to completely withdraw from the University will do so through "CampusConnect" by clicking on the “Withdrawal Form” icon.
Students must be cleared by the their advisor before they will be allowed to complete the form.
Once the online form is completed, the form will be sent in e-mail format to the Office of the Registrar (@State Hall; (501) 882- 4415) where the withdrawal will be processed.
After processing the withdrawal, the Office of the Registrar will forward the e-mail to offices on campus that need to be notified of the student’s withdrawal.
Refunds will be made according to the Refund of Fees schedule that appears in
the University catalog.
Withdrawals from the University may be made up to the published deadline on the academic calendar.
Note: Prior to the census date of each semester or term, students withdrawing will be removed entirely from the course(s) and the course(s) will not appear on the student’s transcript. After the census date, student’s withdrawing before the published deadline, will be given a grade of "W" and the grade(s) will appear on the student’s transcript.
Students who stop attending a course or all courses without following the appropriate drop or withdrawal procedure will receive failing grades.
Failure to officially withdraw from a course or the University will cause a failing grade of “F” to appear on your transcript for the course or courses not dropped.
Withdrawal from the University will result in suspension of financial aid under ASU-Beebe’s Satisfactory Academic Progress requirements. Unsatisfactory attendance will result in an adjustment or loss of financial aid as well.
Return of Title IV Funds
Title IV funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of Title IV funds that the student was originally scheduled to receive.
This requirement applies to students who receive federal student aid (includes Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Academic Competitiveness Grant, Subsidized or Unsubsidized Federal Stafford Loans, but not Federal Work-Study) and completely terminate enrollment prior to completing 60% of the enrollment period.
Termination of enrollment can be the result of any of the following actions:
1. Student initiates an official withdrawal from Arkansas State University-Beebe
2. Student is administratively dropped by instructors from all courses due to non- attendance.
3. Student is administratively withdrawn from all courses as a result of disciplinary action.
4. Student is considered an unofficial withdrawal by receiving all failing grades for non-attendance, or a combination of failing grades, and either instructor initiated or student initiated drops.
If a recipient of Title IV grant or loan funds withdraw from a school after beginning attendance, the amount of Title IV grant or a loan assistance earned by the student must be determined. If the amount disbursed to the student is greater than the amount the student earned, unearned funds must be returned. If the amount disbursed to the student is less than the amount the student earned, and for which the student is otherwise eligible, he or she is eligible to receive a post-withdrawal disbursement of the earned aid that was not received.
Up through the 60% point in each payment period or period of enrollment, a pro rata schedule is used to determine the amount of Title IV funds the student has earned at the time of withdrawal. After the 60% point in the payment period or period of enrollment, a student has earned 100% of the Title IV funds.
Students who have received federal aid should be aware that a percentage of that money must be repaid if you withdraw during the first 60% of the semester.
The amount of Title IV aid an institution must refund to the federal aid programs is determined by the federal return to Title IV funds formula as specified in Section 484B of the Higher Education Act. Arkansas State University-Beebe utilizes software provided by the Department of Education to calculate the amount of aid that must be refunded which was initially utilized to pay institutional charges. The depart date provided by the registrar’s office is utilized to document the last date of enrollment. If the student is considered an unofficial withdrawal, and a failing grade is earned for non attendance, the instructor must provide a last date of attendance for the course. This date is used in the return of Title IV funds calculation. If a date cannot be determined for an unofficial withdrawal, the mid point of the semester is utilized.
The chart below estimates the percentage of federal aid that a student must return based upon when he/she withdraws. Please consider this financial responsibility should you be considering withdrawing from the university.
ASU-Beebe,
ASU-Searcy, ASU-Heber Springs,
and Little Rock Air Force Base Campus
Fall 2009
|
Estimated % of Federal Aid Due Back |
Withdrawal Date |
|
|
11 days |
90-99% |
08/24 - 09/04 |
|
20 days |
80-89% |
09/05 - 09/16 |
|
29 days |
70-79% |
09/17 - 09/26 |
|
38 days |
60-69% |
09/27 - 10/07 |
|
47 days |
50-59% |
10/08 - 10/17 |
|
55 days |
40-49% |
10/18 - 10/28 |
|
None |
|
10/29 - 12/15 |
Spring 2010
|
Estimated % of Federal Aid Due Back |
Withdrawal Date |
|
|
11 days |
90-99% |
01/11 - 01/23 |
|
20 days |
80-89% |
01/24 - 02/03 |
|
29 days |
70-79% |
02/04 - 02/13 |
|
38 days |
60-69% |
02/14 - 02/24 |
|
47 days |
50-59% |
02/25 - 03/06 |
|
55 days |
40-49% |
03/07 - 03/17 |
|
None |
|
03/18 - 05/04 |
ASU-Beebe’s Refund of Fees Schedule
Refunds must be claimed at the time of withdrawal through the Records Office and the Business Office. This applies to both special and regular students. The refund schedule is as follows:
|
|
Fall &
Spring |
Five-Week
and |
|
First Week |
100% |
100% - 2 days |
|
Second and third weeks |
60% |
none |
|
Over three weeks |
none |
none |
Click here to download a copy of the U.S. Department of Education worksheet that the ASU-Beebe Financial Aid Office uses to calculate the amount of money that you owe back if you withdraw.
Arkansas State University-Beebe returns unearned aid used to pay institutional charges in the following order within 30 days of the withdrawal determination:
-
Unsubsidized Federal Stafford Loan
-
Subsidized Federal Stafford Loan
-
Federal Pell Grant
-
Academic Competitiveness Grant
-
Federal Supplanted Educational Opportunity Grant
-
Other Title IV Programs.
A repayment may also be required of the student when a “change check” has been issued to a student from financial aid funds in excess of the amount utilized to pay institutional charges that the student fails to earn by maintaining enrollment. Arkansas State University-Beebe will also restore these funds to the appropriate source in the above order within 30 days of the withdrawal determination.
Students are billed for any unearned aid that was refunded to the federal aid program that caused institutional charges to be unpaid. Additionally, students will be billed for any monies the college returns on the student’s behalf that is owed to the federal aid programs as a repayment of funds disbursed directly to the student for non institutional charges. Copies of the return to Title IV calculation are provided to the student along with a bill when their Return to Title IV calculation is processed.
If a student earns more aid than was disbursed, the student may be eligible to receive a post withdrawal disbursement. Students are notified by mail of their eligibility for such a disbursement. If the post withdrawal disbursement is loan funds the student must confirm in writing that the loan funds are still wanted. A post withdrawal of grant funds is automatically credited to the student’s account for outstanding charges. A student, who does not have an outstanding balance, must confirm in writing their desire to receive grant funds.
If a student is entitled to an institutional refund of tuition and fees, those monies will first be applied to any outstanding balance to the college before being refunded to the student.
