Coronavirus Information Updates

For information or immediate concerns contact administration at 501-882-4500
or email us at: ASUBCares@asub.edu or see the FAQ section on the link.

Coronavirus-Information

New Employee Orientation

Welcome to ASU-Beebe.  Please click on the links below for information regarding new employee orientation.  

As a new employee, you will be required to attend a new employee orientation meeting upon employment.  The Office of Human Resources will contact you to schedule a time for the orientation.

Please plan approximately 1.5 hours for orientation.  During this time, you will complete the applicable documents for employment.  Usually after your orientation, new employees will report to their new department for the remainder of the day.

During your orientation session you will be required to provide identification documentation for I-9 completion

List of acceptable I-9 Documents

Additional documents to be provided are as follows:

  • Voided check or a form from your bank with the routing and account number for Direct Deposit

Part-Time Employee 403b Retirement Plan

Social Security Alternative Plan

Effective January 1, 2008, ASU-Beebe implemented the Social Security Alternative Plan for its part-time, temporary, and seasonal employees.  Rather than sending the customary 7.5% of salary to Social Security, ASU-Beebe will remit these dollars to a tax-sheltered annuity account in the name of the employee.  With the implementation of the alternative plan, employees will benefit by:

  • Employees retain all earning credits, as well as Social Security benefits accumulated prior to enrollment in the Alternative Plan.
  • If an employee is currently being paid SS income, it will not be affected.  
  • After the employee's first pay and data is remitted to TIAA, the employee will receive by mail, an information packet from TIAA that includes their TIAA Contract and Certificate and a TIAA Service Directory.
  • Initially contributors will automatically be allocated to the Money Market account.  Once you receive the information packet from TIAA, you can call their Telephone Counseling Center at 1-800-842-2776 to change your allocation. 
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As a new employee, you will be required to attend a new employee orientation meeting on your first day of employment.  New employee orientations are conducted on the 1st and 16th of each month.  If the 1st or 16th occurs on a weekend, orientation will be conducted on the first business day following.

Please plan approximately 3 hours for orientation.  During this time you will receive information regarding benefits, completion of applicable documents for employment, and campus orientation.  Usually after your orientation, new employees will report to their new department for the remainder of the day.

During your orientation session you will be required to provide identification documentation for I-9 completion.

List of acceptable documents for I-9

Additional documents required to be provided are as follows:

  • Proof of Prior Service (for state employees only)
  • Evidence of insurability (proof of prior health insurance)
  • Voided check or a Form from your bank with the routing and account number for Direct Deposit
  • Dependent information including social security numbers and birth dates for health insurance coverage and life insurance beneficiary information
  • Proof of dependency such as a marriage license or last year's tax return to cover your spouse and birth certificate, adoption decree, or legal guardianship papers to cover any children on the ASU benefit plans

 

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As a new employee, you will be required to attend a new employee orientation meeting upon employment.  The Office of Human Resources will contact you to schedule a time for the orientation.

Please plan approximately 1.5 hours for orientation.  During this time you will complete the applicable documents for employment.  Usually after your orientation, new employees will report to their new department for the remainder of the day.

During your orientation session you will be required to provide identification documentation for I-9 completion

List of acceptable I-9 Documents

Additional documents to be provided are as follows:

  • Voided check or a Form from your bank with the routing and account number for Direct Deposit

Part-Time Employee 403b Retirement Plan

Social Security Alternative Plan

Effective January 1, 2008, ASU-Beebe implemented the Social Security Alternative Plan for its part-time, temporary, and seasonal employees.  Rather than sending the customary 7.5% of salary to Social Security, ASU-Beebe will remit these dollars to a tax-sheltered annuity account in the name of the employee.  With the implementation of the alternative plan, employees will benefit by:

  • Employees retain all earning credits, as well as Social Security benefits accumulated prior to enrollment in the Alternative plan.
  • If an employee is currently being paid SS income, it will not be affected.
  • After the employee's first pay and data is remitted to TIAA, the employee will receive by mail, an information packet from TIAA that includes their TIAA Contract and Certificate and a TIAA Service Directory.
  • Initially, contributors will automatically be allocated to the Money Market account.  Once you receive the information packet from TIAA, you can call their Telephone Counseling Center at 1-800-842-2776 to change your allocation. 

 

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What is a Work Study?

The Work Study Program is one way to help you meet your financial obligations while attending college.  It also provides solid work experience to help enhance your resume.  There are two types, Federal Work Study and Institutional Work Study.  You must complete the following steps to apply for Work Study at ASU-Beebe.

  1. Complete the Free Application for Federal Student Aid (FAFSA).
  2. Meet the ASU-Beebe Satisfactory Academic Progress Policy
  3. Read, sign, and adhere to the ASU-Beebe Work Study Assignment (to be completed during the hiring process).

YOU MUST HAVE A CURRENT FAFSA ON FILE TO BE CONSIDERED FOR WORK STUDY

Steps to Apply:

  1. Verify with Financial Aid that you qualify for Federal Work Study
  2. Visit https://jobs.asub.edu to view and apply for Federal and Institutional Work Study positions
  3. The student will be required to complete an employment application as well as upload a resume and cover letter
  4. The Work Study Assignment form will be sent to the supervisor for completion by the student and supervisor.
  5. Financial Aid will send the completed Work Study Assignment to Human Resources for the Federal Work Study students
  6. Human Resources will contact the student to schedule a time to complete the employment orientation and paperwork
  7. Once orientation is complete, Human Resources will notify the supervisor when the student may begin working

Do NOT begin working without release from Human Resources

Work Study FAQ's:

Q. How do I apply for Federal Work Study?

A.  The Federal Work Study program is for students with a financial need. Students must have the Free Application for Federal Student Aid (FAFSA) on file with the Office of Financial Aid.  Once the application has been processed, the student must contact ASU-Beebe Financial Aid at 501-882-8845 to determine eligibility status.

Q.  How do I find a Work Study position?

A.  A list of Federal and Institutional Work Study positions can be found on our website at https://jobs.asub.edu 

Q.  How do I get hired?

A.  You must apply for work study positions via the website by completing the employment application as well as upload a resume and cover letter.  You may be contacted for an interview by the hiring supervisor.  If you are selected for hire, you will be contacted by either the supervisor or by Human Resources.

Q.  How many hours per week can I work?

A.  Based upon a students eligibility, a student may be able to work from 5 hours (minimum) to 20 hours (maximum) per week.  This also depends upon the work study positions available.  Students must be currently enrolled a minimum of 3 hours during the summer and 6 hours during the fall and spring semesters. 

Q.  How will I be paid?

A.  A student is paid for the hours worked on the 15th of each month and the last day of each month.  The rate of pay is based upon the current minimum wage. 

Federal Work Study:  Information

Federal Work Study Funds are earned

Your funds are paid with the regular payroll based on the number of hours you and your supervisor certify that you worked during the pay period (remember that you cannot work over the number of hours for which you are eligible).  In order to receive your Federal Work Study funds, you must work - Work Study is just like any other job, you must perform the duties assigned to you in order to earn your pay.

Federal Work Study positions are not guaranteed

There may be more students eligible for Federal Work Study positions than there are positions available.  The Student Recruitment Specialist in Human Resources will make every effort to assist a student in locating a position, but the final decision is made by the hiring supervisors. 

What happens if I am hired by a department?

A Work Study Assignment form will be sent to the department supervisor to be completed by the student and the supervisor.  A copy must be returned to the Financial Aid office and to the Human Resources office.  The Human Resources office will schedule you to complete the required paperwork and orientation for employment.  Make sure you give a working phone number and/or email address that you can be reached for setting up your meeting with Human Resources. 

Upon completion of this process with Human Resources, the supervisor will be notified that the student may begin working.  Do NOT begin working until your supervisor has received clearance from Human Resources.

 

 

 

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